§ 2-130.2. Definitions.

Authorized leave means non-routine absence from the daily work environment which requires specified department and/or city administration authorization.

Business travel means travel for city-related business meetings and functions to include the following:

(1)

Business meetings.

(2)

Certification testing.

(3)

Delivery or pickup of evidence, vehicles, equipment, parts or other supplies.

Check request means required finance department standard form utilized to request payment of funds for city authorized expenses.

Designated local travel means business or training travel that will occur within the Waco/Austin area (approximately sixty (60) miles either direction of the City of Copperas Cove city limit boundary).

Distant travel means travel to a location outside the designated local travel area.

Elected officials consist of the mayor and seven (7) council members as per Section 2.01 of the Copperas Cove City Charter.

Expense report means a post travel report required for reimbursement of expenses paid by traveler and all travel which advance payment, payment by purchasing card and/or purchase order is issued.

GSA means General Services Administration as defined by the United States Government.

Guest traveler means a non-city employee or elected official accompanying an authorized city traveler.

Least cost method means a strategy for minimizing the travel cost associated with all business/training travel. The method or mode of travel generating the least cost to the city.

Mixed use travel means travel that includes both a business and personal segment.

Out-of-state travel means travel for city-related purposes which require travel beyond the borders of the State of Texas.

Per diem means the amount allowed for advance payment or reimbursement of meal expenses for authorized travel purposes as recommended by the United States GSA.

Purchasing card means a city credit card issued for payment of authorized travel expenses, goods and/or services.

Training travel means travel for training purposes with a direct benefit to the City of Copperas Cove to include the following:

(1)

Seminars.

(2)

Conferences.

(3)

Short courses.

(4)

Educational courses.

(5)

Legislative meetings.

Travel advance means a request for funds in advance of travel. Must be on the travel advance form.

Travel authorization means an authorization to travel for business, training and out-of-state travel purposes.

(Ord. No. 2016-36, § 1(Exh. B, § II), 6-7-16)