eLaws | eCases | Texas Statutes | Texas Administrative Code | Texas Courts | Counties & Cities of Texas | Code of Federal Regulations | United States Code |
 Copperas Cove
 Code of Ordinances
 Chapter 2. ADMINISTRATION
 Article IV. RECORDS MANAGEMENT PROGRAM

  § 2-84. Costs for records requested under Public Information Act.  

Latest version.

  • (a)

    City personnel time spent on producing public information for inspection or duplication by, or to make copies for, a requestor who makes a written request for public information under the Public Information Act shall be limited to a total of thirty-six (36) hours within any twelve (12) month period that corresponds to the city's fiscal year per requestor.

    (b)

    For either a single request or multiple requests made by the same requestor that requires personnel time beyond thirty-six (36) hours, the city's public information officer or his/her designee shall provide the requestor a written statement of the amount of personnel time spent complying with that request and/or the cumulative amount of time spent complying with other requests for public information from that requestor during the twelve (12) month period.

    (c)

    Any request for public information that requires personnel time beyond a total of thirty-six (36) hours shall not be processed unless the requestor first remits payment to the city in accordance with a written estimate of the total cost, including materials, personnel time, and overhead expenses, necessary to comply with the request in accordance with rules promulgated by the Texas Attorney General. The city's public information officer or his/her designee shall provide the requestor the written estimate of costs under this section on or before the tenth day after the date on which the public information was requested.

    (d)

    If the city determines that additional time is required to provide a written estimate of costs under subsection (c), the city shall provide the requestor a written statement of that determination. The city shall then provide the requestor with a written estimate of costs as soon as practicable but on or before the tenth day after the date the city provided the requestor with the statement under this section.

    (e)

    If a written estimate of costs is provided to the requestor in accordance with subsection (c), the city is not required to produce public information to the requestor for inspection, duplication by the requestor or to make copies of same for the requestor unless on or before the tenth day after the date the city provided the written estimate of costs to the requestor, the requestor submits a statement in writing to the city reflecting that the requestor commits to paying the lessor or:

    (1)

    The actual costs incurred in complying with the request, including the costs of materials and personnel time and overhead; or

    (2)

    The amount stated in the written estimate of costs provided under subsection (c).

    (f)

    If the requestor fails or refuses to submit the written statement under subsection (c), the requestor is considered to have withdrawn the requestor's pending request for public information.

(Ord. No. 2013-58, § 1, 11-12-13; Ord. No. 2016-67, § 3, 11-15-16)